What is a Waiver to Post?
Creating a Requisition
Access Job Requisitions through My Team, then the Hiring App. This page is where you will access any requisition you are affiliated with and also where you will create a new requisition. To create a staff requisition:
- Click the +Add button on the right-hand side of the page.
- The requisition is broken down into sections. Please note that you will only be able to continue to the next section when all the required information has been completed.
- The sections are as follows:
- How
- Requisition Type: Standard
- Use: Position
- Business Unit: Ithaca College
- Position: Start typing either position number or title. Smart search capability will bring up a list of options. Choose correct position (contact Human Resources if position you are looking for does not populate)
- Click continue
- Basic Info
- Requisition Type: Standard (pre-populates)
- Requisition Title: Please update title by adding “WAIVER TO POST” in front of pre-populated title. HR will edit before finalizing to ensure standardization
- Number of Openings: Choices include Limited and Unlimited. If selecting Limited, please enter how many positions you are recruiting for. Unlimited requisitions can be used for continuous hiring needs
- Position: Pre-Populates
- Language: American English
- Click Continue
- Hiring Team
- Hiring Manager:
- Name of supervisor of the position
- Recruiter: Start typing the name of HR Recruitment and Employment Consultant
- Add Collaborator Type: Use drop down and add search chair (if someone other than the hiring manager is chairing the search), search committee members, and any other admin support as Collaborators
- Start typing first and last name to populate list
- Requisition Structure
- Recruiting Type: Staff
- Organization: Division and Department. Start typing department name to populate list
- Primary Location: Ithaca, NY. Type Ithaca to populate
- Other Locations: Leave blank
- Details - These fields are for internal viewing only. They will not appear on the posting and therefore are not required (unless specified), although helpful for the recruitment participants. Please note that some fields have a character limit of 150. If additional space is needed, please use the attachments section
- Waiver to Post: Yes
- Select Waiver Type: Use drop down to select the type of Waiver
- Reason Position Will Not Be Posted/Searched: Provide a brief rationale for the Waiver
- Name of Recommended Hire: Type name of candidate to fill Waiver requisition
- Salary to be Offered: Type in salary to be offered to candidate for Waiver
- Explanation of How the Candidate was Identified to Fill the Position: Provide a brief rationale for how the candidate was identified for the Waiver.
- Required Fields:
- Regular or Temporary
- Full Time or Part Time
- Procedure for Assessing Applicants, Quorum Policy and Decision-Making Procedure
- Internal Recruitment Plan Explanation: If only posting internally, please explain the rationale and how this position will be advertised to internal candidates
- List of Publications/Websites for HR to Advertise: Please work with HR Recruitment and Employment Consultant
- Advertising Methods: List all places you as a department plan to advertise the position
- Efforts to Attract Under-Represented Groups
- Names/Address of at least 5 Individuals to be Contacted to Solicit Interest:
- Ad Copy (short) for Print Advertising (if different than posting description)
- Ad Copy (long) for Website Postings (if different than posting description)
- Target Start Date
- Waiver to Post: If you are submitting this as a waiver to post select yes. Please complete additional fields that will populate
- Click Continue
- Work Requirements
- Travel Required – Yes or No
- International Travel Required – Yes or No
- Click Continue
- Posting Description – we have the capability to customize an internal posting versus external posting but in most cases the job description will be the same. To use the same job description for internal and external check the box at the bottom of this section. Description will populate with the current job description on file.
- Click enter custom internal posting to copy and paste a job description if information is not pre-populated – Do not add as attachment
- Internal Short Description: This short description is less than 1000 characters and will show as the job summary on the front tile of the applicant site. This is usually the first line or two from the summary of the position
- Internal Description: If in pre-populated copy and paste posting job description. Be sure to add application instructions
- Check Box for Same Description for Internal and External
- Click Continue
- Offer Information
- Legal Employer: Pre-Populates
- Business Unit: Pre-Populates
- Department: Pre-Populates
- Primary Work Location: Ithaca College Campus Address
- Other Work Locations: Leave Blank
- Job: Pre-Populates
- Grade: Pre-Populates
- Click Continue
- Attachments
- Add any attachments that would be helpful for collaborators. For example, a rubric or evaluation form
- Click Continue
- Configuration
- Candidate Selection Process: Pre-Populates
- External Application Flow: Pre-Populates
- Allow Candidates to Apply When Not Posted: Yes
- Automatically Fill Requisition: No
- Click Continue
- Questionnaires
- There are preset questions that will populate to candidates. Please contact HR if you would like to add a prescreening question. Do not change anything
- Click Continue
- Screening Services
- After completing all sections above, scroll to the top of the page and click Save and Close or Submit
- Save and close – saves as a draft and not fully submitted
- Submit – begins routing for approvals
Approval Process
Once the requisition is submitted, the HR Recruiter, Search Chair and Collaborators selected will be sent system generated email which includes a link to the confidentiality agreement.
- The approval process is as follows for staff requisitions:
- Hiring Manager's Supervisor > Budget > HR for posting
- The submitting individual will receive a notification once the requisition has been finalized and is ready for selected individual(s) to apply.