IC HR Cloud: Waiver to Post for Faculty and Staff

Tags ICHR-Cloud

Audience

This article is intended for hiring managers, administrative support professionals, search chairs, and search committee members, who are part of the recruitment process for Faculty (including Contingent) and Staff positions.  

Contents

Recruitment Roles

Creating a Requisition as a Waiver to Post

Approval Process

IC HR Recruitment Tips

  • When creating a requisition as a waiver to post, some information will be pre-populated. It is important not to change the pre-populated information unless noted below. 
  • For the purposes of this article and recruitment in IC HR Cloud, internal postings are viewable to all current faculty, staff, and student employees. External postings are viewable to any prospective faculty, staff, or student who has never held a position on campus.

Navigation in IC HR Cloud

All tasks in this article can be accessed from the My Team tab, then by clicking on the Hiring App. 

Recruitment Roles

There are specific roles in IC HR Cloud that will need to be assigned to those who participate in the recruitment process: 

  • Hiring Manager: This is the supervisor of the position. For faculty positions, this is the Dean.
  • Dean's Admin/Admin Asst: This is a designated individual who assists in the search process. 
  • Collaborator: This can be any individual(s) who participate in the search process, such as search chair or committee member. 

Creating a Requisition as a Waiver to Post

Access Job Requisitions through My Teams, then the Hiring App. This page is where you will access any requisition you are affiliated with and also where you will create a new requisition. To create a new faculty or staff requisition: 

  • Click the +Add button on the right-hand side of the page. 
  • Complete the following eleven (11) sections. To move to the next section, click continue. Please note that you will only be able to continue to the next section when all the required information has been completed. 
    1. How
      • Requisition Type: Leave as default (Standard)
      • Use: Choose Position
      • Business Unit: Leave as default (Ithaca College)
      • Position: Search for position either by title or position number (Smart search capability - start typing in the box to access the list) 
    2. Basic Information
      • Requisition Type: Leave as default (Standard)
      • Requisition Title: Please update the to reflect the title of the position and that this is a waiver
        • For example: WAIVER TO POST - Assistant Professor - Biology
      • Number of Openings: Choices include Limited and Unlimited. If selecting Limited, please enter how many positions you are recruiting for. Unlimited requisitions can be used for continuous hiring needs, such as Lecturer pools
      • Position: Leave as default (pre-populations from position in section one) 
      • Recruiting Type: For faculty positions, choose Faculty. For staff positions, choose staff. For Lecturer positions, choose Contingent
      • Language: Leave as default (American English) 
    3. Hiring Team
      • Hiring Manager: This should be the person who is the actual supervisor of the position and will impact the approval workflow process. For faculty positions, please ensure that the Dean is entered, as approvals starts with them. To add the Hiring Manager, begin typing the correct name, if it is not already there. Please note when you change this field, a warning message may appear - click no if it does
      • Recruiter: Search and add an HR Recruiter  
      • Collaborators: Search and add search chair(s), search committee members, and any other admin support. You may also need to add yourself if you are not the hiring manager
    4. Requisition Structure
      • Organization: Search and add the department in which this position is located
      • Primary Location: Search and add the location in which this position is located (start typing Ithaca to find this value more quickly) 
      • Other Locations: Leave as default (blank)  
    5. Details - These fields are for internal viewing only. They will not appear on the posting and therefore are not required (unless specified), although helpful for the recruitment participants. Please note that some fields have a character limit of 150. If additional space is needed, please use the attachments section 
      • Worker Type: Select Employee
      • Regular or Temporary 
      • Full Time or Part Time 
      • Educational Level
      • Maximum Salary
      • Minimum Salary
      • Instructions to Applicants: Please enter any specific instructions that should appear in the posting (HR will add before posting)
      • Procedure for Assessing Applicants, Quorum Policy and Decision-Making Procedure
      • Weeks Per Year
      • Hours Per Week
      • Time Card Required: For faculty positions, choose No. For exempt staff positions, choose No. For non-exempt staff positions, choose Yes 
      • Benefits Eligibility: Select either Yes or No
      • Name of Last Person Holding This Position 
      • Job Schedules
      • Normal Start Time
      • Normal End Time
      • Market Hiring Range
      • Percentage of Travel
      • Internal Recruitment Plan Explanation: If only posting internally, please explain the rationale and how this position will be advertised to internal candidates
      • List of Publications/Websites for HR to Advertise: Available options will appear if you hover over the field title (Required for faculty and exempt staff positions) 
      • Advertising Methods: Required for faculty and exempt staff positions
      • Efforts to Attract Under-Represented Groups: Required for faculty and exempt staff positions
      • Names/Address of at least 5 Individuals to be Contacted to Solicit Interest: Required for faculty and exempt staff positions
      • Ad Copy (short) for Print Advertising 
      • Ad Copy (long) for Website Postings
      • Target Start Date 
      • Name of Search Chair: If other than the Hiring Manager, please add the name of the Search Chair(s). Please also make sure to add this person as a Collaborator
      • Waiver to Post: Select Yes. Additional required fields will populate after selecting Waiver to Post:
        • Select Waiver Type: Choose appropriate option
        • Reason Position Will Not Be Posted/Searched: Please provide rational for the Waiver
        • Special Qualifications of Recommended Individual, which justify Appointment: Please provide justification of selected individual
        • Explanation of How the Candidate was Identified to Fill the Position: Please provide rational for the candidate being recommended
    6. Work Requirements
      • Travel Required
      • International Travel Required
    7. Posting Description
      • Internal Posting Description: Click enter custom internal posting to copy and paste a job description if information is not pre-populated  
      • Internal Short Description: This short description is less than 1000 characters and will show as the job summary on the front tile of the applicant site
      • Internal Description: Copy and paste posting job description
      • Check Box for Same Description for Internal and External: Check if you want the description to appear the same to both internal and external applicants. If not, uncheck the box and enter text to appear for internal applicants
    8. Offer Information
      • Legal Employer: Leave as default (Ithaca College)
      • Business Unit: Unable to Edit
      • Department: Leave as default
      • Primary Work Location: Type and enter Ithaca College Campus Address
      • Other Work Locations: 
      • Job: Unable to Edit
    9. Attachments
      • Add any attachments that would be helpful for collaborators. For example, a rubric or evaluation form 
    10. Configuration
      • Candidate Selection Process: Leave as default 
      • External Application Flow: Leave as default 
      • Allow Candidates to Apply When Not Posted: Select Yes
      • Automatically Fill Requisition: Leave as default (No)
    11. Questionnaires
      • Internal Pre-Screening Questionnaire: Available upon request to HR Recruiter 
      • External Pre-Screening Questionnaire: Available upon request to HR Recruiter 
      • Interview Questionnaire and Non-Selection Rationale Questionnaire: HR Recruiter will add
  • After completing all sections above, scroll to the top of the page and click either Save and Close or Submit.
    • Save and Close will save the requisition for further review and/or editing
    • Submit will complete and submit the requisition for approval 

Approval Process

Once you Save and Close, the requisition will be sent to the HR Recruiter you selected. The Approval Process would follow the same process for the Recruitment of Faculty and Staff. 

The HR Recruiter will be in contact with the Hiring Manager or Admin Support, regarding the next steps for gathering candidate materials.  

Offer Process

The offer process follows the same process outlined in the instructions for the Recruitment of Faculty and Staff. 

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