Account Coding for a Payment to a Student

Summary

When making a payment or reimbursement to a student, the account coding process must be used. Prior to making a payment to a student, that student must be an existing supplier, or be registered as a new supplier via the new supplier registration process.

Follow the instructions in this article to make a payment to a student.

 

Audience

This article is intended for all faculty and staff.

 

Platform

IC Finance Cloud

 

Contents

  • Account Coding on a Payment to a Student

 

Account Coding on a Payment to a Student

If you are making a payment or reimbursement to a student via the Accounts Payable system, please scan your supporting documentation and send the image via email to the invoice imaging email address. INVOICE IMAGING EMAIL: ofcinvoices@ithaca.edu

For the subject of your email, please enter "Account Coding - [Student's Name], [Dollar Amount]".

 

After Accounts Payable has received your email, they will create an entry using the information you have provided and you will receive a notification prompting you to enter the correct GL account(s) to be charged for payment to the student.

 

To enter account information for a student payment:

 

1. On the IC Finance Cloud home page, click the (Notifications) icon in the top right corner of the screen OR click the (Navigator) icon, Tools -> Worklist -> My Tasks and click the Status dropdown to select Any.

2. Click on the notification for your invoice. (notification format is "Account Coding for Invoice [number] from [supplier]")

3. In the invoice window that appears, Click Actions, then click Edit Distributions.