Reimbursing IC Candidates for Travel Expenses

Summary

When making a payment or reimbursement to a candidate for employment at Ithaca College, the account coding process must be used. Follow the instructions in this article to make a payment to a candidate.

Body

Summary

When making a payment or reimbursement to a candidate for employment at Ithaca College, the account coding process must be used. Follow the instructions in this article to make a payment to a candidate.

 

Audience

This article is intended for all faculty and staff.

 

Platform

IC Finance Cloud

 

Contents

  • Account Coding on a Payment to a Candidate

 

Account Coding on a Payment to a Candidate

If you are making a payment or reimbursement to a candidate for employment at Ithaca College via the Accounts Payable system, please scan your supporting documentation and send the image via email to the SuppliersOFC email address. SuppliersOFC EMAIL: suppliersofc@ithaca.edu

For the subject of your email, please enter "Account Coding - Candidate Reimbursement".

In the body of the email, include the candidate's name and address and the total dollar amount of the reimbursement.

 

After Accounts Payable has received your email, they will create an entry using the information you have provided and you will receive a notification prompting you to enter the correct GL account(s) to be charged for payment to the candidate.

 

 

To enter account information for a candidate payment:

 

1. On the IC Finance Cloud home page, click the (Notifications) icon in the top right corner of the screen OR click the (Navigator) icon, Tools -> Worklist -> My Tasks and click the Status dropdown to select Any.

2. Click on the notification for your invoice. (notification format is "Account Coding for Invoice [number] from [supplier]")

3. In the invoice window that appears, Click Actions, then click Edit Distributions.

 

Fig. 1 Example Invoice Window

 

4. On the Edit Distributions page, click the icon to add an account for the selected line item.

5. Type the dollar amount in the Amount (USD) field, and the account number in the Distribution Combination field for the account to be charged.

6. If there are multiple lines under Invoice Lines, click on each additional line and repeat Steps 4 and 5.

7. Click the Save and Close icon in the top right corner of the window.

8. Perform one of the following to complete your work:

     - Click the Complete button to submit the invoice for Cost Center Manager approval.

     - Click Actions, then click Request Information to request additional information from Accounts Payable

     - Click Actions, then click Reassign to assign the invoice to another employee.

 

 

Details

Details

Article ID: 1120
Created
Tue 6/1/21 1:23 PM
Modified
Tue 4/26/22 11:22 AM