Quick Guide: Shared Folders in LastPass

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Shared folders are a feature included in your Ithaca College LastPass Enterprise account and are are a way to share passwords with other Ithaca College users or groups of users. Any user enrolled in LastPass Enterprise at Ithaca College can create a folder and manually update who can access it.

Shared folder permissions

When a folder administrator adds new users to a shared folder, three different permissions levels can be set per user. The following is a description of the permissions levels:

Permissions Level	Restrictions
Read Only	User or group specified cannot add or remove or update items from/in the shared folder.
Hide Passwords	Read only, but the specified user or group also cannot see the passwords in the folder.
Administrator	User or group specified can add and remove users, and edit user permissions on an individual by individual basis

Known limitations

A sub-folder inside a shared folder cannot have separate permissions from its parent.

Shared folder operations

Create a shared folder

Go to the Lastpass browser extension and select the “Vault” button on the upper right.

Select “Sharing Center” in the left-side menu.

Press the red circular “+” icon at the bottom of the page.

Enter a name for the shared folder, then click create.

Alternatively, locate an existing folder in your vault, and then right-click and select “Share”

Manage recipients/permissions for an existing shared folder

Go to the Lastpass browser extension and select the “Vault” button on the upper right.

Select “Sharing Center” in the left-side menu.

Select the shared folder to manage, and then press the “Manage recipients” button.
From the menu seen below it is possible to modify permissions, and/or invite or remove a user or group from a shared folder.

A screenshot of a menu for inviting users or groups, modifying permissions, and reviewing existing invitees to a shared folder.

Shared folder best practices

Because shared folders are created and managed on an ad-hoc, decentralized basis, we recommend following some best practices when creating and managing shared folders. Here are some basic tips that might help:

Consider naming a folder specifically, instead of something generic like “shared passwords”

A shared folder between two departments might be named for them. Eg: “Shared-Human Resources & Information Technology”

A shared folder could also be named after a specific project or initiative. Eg: “Shared-2025 Contract Review Committee”