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To restrict access to a Formstack form, you can require either a form password or authentication with Ithaca College credentials. These security options help ensure that only authorized users can view, complete, and submit a form, and they should be selected based on the sensitivity of the information being collected and the intended audience.
A form password provides basic access control and is appropriate for low-risk or internal workflows where credentials are not required. For higher-security use cases, Single Sign-On (SSO) with Ithaca College credentials verifies a user’s identity before granting access. SSO also securely passes user information into the form, allowing certain fields to be pre-populated and reducing manual data entry while improving accuracy.
Audience
This article is intended for faculty and staff.
Platform
Formstack
Password Protection
Forms can be restricted with password protection to limit access to authorized users. Only individuals who enter the designated password will be able to view, complete, and submit the form. To enable password protection:
- Open your form and go to Settings.
- Select Security.
- Under Form Password, choose Password.
- Enter your chosen password in both the New Password and Confirm Password fields.
See also: Password Protecting Your Form (formstack.com)
Single Sign-On (SSO)
For added security, Formstack forms can be configured to require Single Sign-On (SSO) using Ithaca College credentials. When SSO is enabled, only users who authenticate with a valid Ithaca College email address and password can access, complete, and submit the form.
SSO can also be used to pre-populate form fields with user information from Azure, reducing duplicate data entry and improving accuracy.
Enable Single Sign-On
- Open the form you want to secure.
- Navigate to Settings.
- Select Security.
- Under Form Password, choose Single Sign-On (SSO).
- Select Azure SSO as the authentication method.
- Select Save Single Sign-On Settings to apply your changes.
Pre-Populating Form Data
You may map user attributes from Azure to form fields so information is automatically filled in when the user signs in. Supported attributes include:
- First name
- Last name
- Title
- Department
- Affiliation
- Email address
- ID number
To map fields:
- Use the drag-and-drop panel on the right to connect Azure attributes to corresponding form fields.
- Select Save Single Sign-On Settings to apply your changes.
Ensure the form fields are compatible with the data being passed (for example, single-line text fields).
Once saved, the form will require Ithaca College SSO for access, and any mapped fields will be automatically populated upon login.
See also: Pre-Populate Form Fields (formstack.com)