Adobe Acrobat Sign: Creating a Web Form

This article explains how to create a signable web form in Adobe Acrobat Sign that can be embedded on a website or shared as a public URL, allowing multiple people to fill out and sign documents without needing an Acrobat Sign account.

This article explains how to create a signable web form in Adobe Acrobat Sign that can be embedded on a website or shared as a public URL, allowing multiple people to fill out and sign documents without needing an Acrobat Sign account.

Audience

This article is intended for staff and faculty.

Platform

Adobe Acrobat Sign

Overview

A web form in Adobe Acrobat Sign is a hosted document that anyone can access via a public link or embedded iframe. It is ideal for collecting signatures and form data from many people, such as consent forms, liability waivers, or departmental requests, without sending individual agreements.

Web forms can include one or more participants, multiple counter-signers (such as a department representative), and CC recipients who receive a copy of each completed agreement.

Understanding the order of events helps when designing your form:

Participant(s) complete & sign → Counter-signers notified in order → Agreement completed → All parties notified

If multiple participants are allowed, the first participant provides email addresses for any additional participants. After all participants have acted, countersigners are notified in the sequence you define.

Steps to create a web form

1. Log in to Adobe Acrobat Sign at secure.adobesign.com using your Ithaca College credentials.
2. Click "Publish a web form" from the Home page.
3. Enter a Web Form Name. If you add a file before entering a name, the form will inherit the file's name. The name can only be edited while the form is in Draft status. It is locked once the form is published.
4. Configure the first participant's role and authentication.
5. (Optional) Add additional participants by clicking Add Participant.
6. (Optional) Add counter-signers and CC recipients.
7. Add your document(s). Drag and drop files into the Files section, or click Add Files to browse your computer or connected storage. Existing library templates (with authored fields) can also be imported.
8. Configure options.
   1. Password Protect: Check this box to require a password to open the final signed PDF. You will be prompted to set the password.
9. Check "Preview & Add Signature Fields," then click Next.
10. The authoring environment will open, displaying your uploaded document.
11. Drag and drop fields onto the document. Place at least one signature field for each signer, including all participants and counter-signers. Email fields are optional. If none are placed, Acrobat Sign will prompt each participant for their email address.
12. Click Save in the lower-right corner to publish the web form. Saving publishes the form as an active public URL. If you close the authoring window without saving, the web form is stored as a Draft on the Manage page.
13. Copy the URL or embed code from the post-creation page. After saving, you will see options to copy the direct URL or an iframe/JavaScript embed code. You can also test the form as a recipient from this page.

After creation

Once published, your web form is accessible at a permanent public URL. You can:

• Share the URL directly with participants via email, your website, or any other channel.
• Embed the form on a webpage using the provided iframe or JavaScript code.
• Manage the form from the Manage page in Acrobat Sign, where you can edit, disable, or hide it.
• Export form data by navigating to Reports → Data Exports → Web Form Data Export.

Resources

• Create a web form (adobe.com)