Shifts in Microsoft Teams is a schedule management tool that helps you create, update, and manage schedules for your team. Some of the primary features of Shifts include:
- Schedules: Create a schedule from scratch or import an existing one from Excel.
- Day Notes: Add notes to share important news and reminders for a specific day.
- Groups: Name a shift group like a job function or location to keep your groups organized. People can be added to a shift group.
- Shifts: Choose a slot to assign a shift. Create it from scratch or copy from an existing one. Each shift can contain activities such as training or a specific task. Add open shifts to your schedule that anyone can request.
- Requests: Review requests for time-off, swaps, or offers.
- Time Clock: Turn on the Time Clock to let your team clock in and out of a shift with a mobile device. Enable location detection to ensure team members clock in from a designated work site.
- Share: As you edit a schedule, it will save automatically. Your team only sees the updates when you've shared it out.
Getting Started
Anyone can use Microsoft Shifts at Ithaca College.
An Instance of Shifts must be attached to a Microsoft Team with members including all individuals needing access or Shifts assigned. An existing Team can be used or a new one created for this purpose. For a new Team, please contact the IT&A Service Desk.
The Shifts application is accessed through the Teams platform. To access, either:
- Click the 3 dots on the left vertical menu, locate Shifts here
- If Shifts does not appear in that menu , click the "Apps" icon on the same left vertical menu and search "Shifts". and select "add"
- Once you have accessed Shifts in Teams, it will appear as it's own icon on the left navigation column. You can opt to pin it here so that it is always visible by right-clicking and choosing "pin".
Further Resources
For further support, please contact the IT&A Service Desk.