Webinars in Microsoft Teams

Microsoft Teams enables interactive meetings and webinars, supporting up to 1,000 attendees with full interactivity and up to 10,000 attendees in a view-only format.

Key Features

• Forms & Polling: Use Forms in the chat window to create and launch polls, gathering real-time feedback from attendees. Polls can also be prepared in advance and launched during the event.
• Live Reactions: Attendees can use emojis for real-time reactions and the Raise Hand feature to get the presenter’s attention.
• PowerPoint Live: Share a PowerPoint presentation through PowerPoint Live in the Share tray. Presenters can view their notes, upcoming slides, attendees, and meeting chat all in one screen.
• Attendance Reports: Organizers can enable attendance reports to track participation, including who attended, when they joined and left, and other details. Reports are stored with the organizer’s Microsoft data and are deleted if they leave the organization. Co-organizers can view and download reports during the meeting or from the chat afterward (but not from the meeting invite after the event ends). Teams Premium users have access to engagement insights, including the number of attendees who unmuted, turned on their cameras, raised hands, reacted, or participated in Q&A.

Starting a Webinar

1. Open the Calendar in Teams (left menu).
2. Click New Meeting (top-right) and select Webinar.
3. Set up the invitation:
   1. Add a title
   2. Select presenters and co-presenters
   3. Fill in meeting details
   4. Adjust time zone, response options, and registration settings
   5. Click Registration to choose who must register (no one, internal users, or everyone).
   6. Click Response Options to manage attendee responses and forwarding permissions.
   7. Click View Registration Form to add event details, upload a header image, include speaker bios, and add custom questions.
   8. Use the Copy Link feature to share the registration link via email or social media.

Once registered, attendees receive a confirmation email with options to add the event to their calendar or join the event when it starts.

Further Reading

• Get started with Microsoft Teams webinars (microsoft.com)
• Schedule a webinar in Microsoft Teams (microsoft.com)
• Customize a webinar in Microsoft Teams (microsoft.com)
• Publicize a webinar in Microsoft Teams (microsoft.com)
• Manage webinar registration (microsoft.com)
• Prepare in a green room (microsoft.com)
• Manage what attendees see (microsoft.com)
• Change webinar details (microsoft.com)
• Manage webinar emails (microsoft.com)
• Cancel a webinar (microsoft.com)
• Manage webinar recordings (microsoft.com)
• Webinar attendance report (microsoft.com)