Using Microsoft Teams & Meetings in Canvas

Canvas features the ability for instructors and students to create or join classroom teams and to create or join meetings in Microsoft Teams. Additional information with Educator Documentation and Click-through Demos can be found on the Canvas support site.

Audience

This article is intended for instructors and students using both Canvas and Microsoft Teams.

Platform

Canvas, Microsoft Teams

Sync your Canvas Course with a Microsoft Team

As an Instructor

Your Canvas roster must be synced with Microsoft Teams before use.

  1. Select the Canvas course where you want to use Microsoft Teams.
  2. Click Settings from the course navigation menu.
  3. Click the Integrations tab.
  4. Click the gray (unchecked) toggle for Microsoft Sync so that it is green (checked).
  5. Click the arrow (>) adjacent to Microsoft Sync and click the Sync button. The sync can take several minutes to complete.
    This is a screenshot of the integrations feature regarding Microsoft Sync.

Visit Microsoft's support article for more information: Use Microsoft Teams classes in your LMS.

Note: When people are added or removed from a Canvas Course, they will be automatically added or removed from the Team within 90 minutes. You can also perform a manual sync under the Settings button and Integration tab.

Using Microsoft Teams with Your Canvas Course

As an Instructor

  1. Select the Canvas course where you want to use Microsoft Teams.
  2. Click Microsoft Teams classes from the course navigation menu to launch the app.
  3. Click the course to launch Microsoft Teams on the web, desktop, or mobile app.
  4. A prompt will appear to activate the course. Click Activate once you have set up the Team (e.g. adding channels, tabs, files)

As a Student

To join the team if Teams has been enabled for your course:

  1. Select the Canvas course where you want to use Microsoft Teams.
  2. Click Microsoft Teams classes from the course navigation menu to launch the app.
  3. Click the course to launch Microsoft Teams on the web, desktop, or mobile app.

Joining and Creating Teams Meetings

Creating a Teams Meeting as an Instructor

Note: When people are added or removed from a Canvas Course, they are not automatically added or removed from existing meetings, including recurring meetings. This will need to be done manually and they will be included in meetings created in the future automatically.

To create a Teams meeting as an instructor:

  1. Select the Canvas course where you want to create a Microsoft Teams meeting.
  2. Click Microsoft Teams meetings from the course navigation menu. This will show all Teams meetings scheduled for the course using the Teams meetings app.
  3. Click the New Meeting button or the Schedule a Meeting link to create a Teams meeting for your course.
    This is a screenshot of a listing of no meetings for Teams in Canvas.
  4. Enter a meeting title, description, date, and time. Type the names of the attendees for the meeting or click Add Entire Class to add everyone into the meeting roster all at once.
    This is a screenshot of adding a new meeting in Teams within Canvas.
  5. When you are finished, click Save. The meeting will appear on your Outlook calendar, calendar within Teams, and on the Outlook calendars of your attendees.
  6. To edit meeting details after creating the meeting, click the Edit button adjacent to the meeting Join button. To edit further options, click the ellipsis (...) and click Meeting Options.
    This is a screenshot of the meeting interface of Teams within Canvas.

Joining a Teams Meeting as a Student

From Canvas:

  1. Select the Canvas course where you want to create a Microsoft Teams meeting.
  2. Click Microsoft Teams meetings from the course navigation menu.
  3. Click Join on the meeting you are wishing to join.

From Outlook:

  • Click on the meeting invitation in your email and click the Join Microsoft Teams meeting link.
  • Click on the meeting item in your calendar and within the card that appears, click the Join Teams meeting button.

From Teams:

  1. Click on Calendar on the left-side primary navigation.
  2. Click on the meeting item in your calendar and within the card that appears, click Join.

Teams Meeting Options

You can edit meeting options of a Microsoft Teams meeting within Canvas to change who can bypass the lobby; if entrants are announced; who can present; if meetings are automatically recordings; if chat and reactions are enabled; and if the microphone and camera are enabled.

  1. Select the Canvas course where you want to create a Microsoft Teams meeting.
  2. Click Microsoft Teams meetings from the course navigation menu.
  3. Click the ellipsis (...) next to the meeting you want to edit the options of.
  4. Click  Meeting Options.

Additional Resources

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