This article explains how to share links from SharePoint folders and files for distribution in emails and websites.
The files you store on a SharePoint site are usually available to everyone with permissions to the site, but you may want to share specific files or folders with people who don't otherwise have access to the site. When you share files and folders, you can decide whether to let people edit or just view them.
Platform
Microsoft SharePoint
Sharing Links
- Select the file or folder you want to share the link of, and then click Copy Link either in the top menu or by clicking the ellipsis adjacent to the file or folder.
- Select the dropdown list to change the type of link. The Details pane opens, where you can change who can access the link and whether people can edit the item you’re sharing (if the feature is enabled). The options include:
- "Anyone with the link" gives access to anyone who receives this link, whether they receive it directly from you or forwarded from someone else. This may include people outside of your organization. This option is only available for public document libraries.
- "People in Ithaca College with the link" gives anyone in your organization who has the link access to the file, whether they receive it directly from you or forwarded from someone else.
- "People with existing access" can be used by people who already have access to the document or folder. Use this if you just want to send a link to somebody who already has access.
- "Specific people" gives access only to the people you specify, although other people may already have access. If people forward the sharing invitation, only people who already have access to the item will be able to use the link.
- Click Apply. The link will automatically be copied to your clipboard. Apply the link to the body of your email or website.
