Simplelists (IC Email List) Manager

Simplelists is an application for managing IC email lists. An IC email list is a single email address that includes multiple individual email addresses. This allows members to send emails to a group of people without entering each recipient’s address individually. Members can subscribe to or unsubscribe from lists according to the settings established by the list manager.

Subscription Settings for Subscribers

Subscribe

1. Open a web browser and visit https://lists.ithaca.edu/.
2. Under the “Subscribe” section, enter your full name and email address in the corresponding fields.
3. Select the mailing list you want to subscribe to. 
4. Click the “Subscribe” button.
5. You’ll receive an email with a confirmation link. Click the link to complete your subscription.
6. On the confirmation page, click “Confirm Request.” Depending on the list settings, you may be automatically approved, or the list owner will manually approve your request.

Unsubscribe

1. Open a web browser and visit https://lists.ithaca.edu/.
2. Under the “Unsubscribe” section, enter your email address in the designated field and click the “Get Access" button.
3. Check your email inbox for an access link and click it.
4. Confirm your access. Under the “My Account” section, click “View Existing List Membership Details.”
5. Next to the list you want to unsubscribe from, click “Unsubscribe.”

Change Subscription Settings

To modify email delivery preferences or override default settings for an Ithaca College email list, visit https://lists.ithaca.edu/ in your web browser. You can adjust the overall delivery status and daily summary settings or unsubscribe as needed.

Creating/Modifying Ownership of an IC Email List

Creating an IC Email List

1. Open a web browser and visit the IC Email List service request in a web browser.
2. Click the "Request List" button.
3. Select “IC email list” as the email type you’re requesting support for.
4. Choose “Create a new IC email list” under “Support requested for the IC email list.”

Request Ownership of an IC Email List

1. Open a web browser and visit the IC Email List service request in a web browser.
2. Click the "Request List" button.
3. Select “IC email list” as the email type you’re requesting support for.
4. Choose “Make me the owner of an existing IC email list” under “Support requested for the IC email list.”
5. Fill out all other details as necessary.

Managing an IC Email List

Adding Users to Address Book

To add a user to the SimpleLists address book:

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.
3. Click “All Contacts” from the left-side menu.
   • Click “Add” > “Add new member" to add a single user.
   • Click "Add" > "Add many members" to add multiple users. Select “Do not search for names, only use email address” under “Name Search” to add a list of email addresses without first names or surnames. If you’re adding a large number of users and don’t need to send confirmation requests, deselect “Send email confirmation requests to email addresses added” under “Email Address Options.”
   • Click "Add" > "Upload file" to upload a .csv file of users.

Adding List Members

To add list members who are already in the address book:

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.
3. Click “Manage Lists” from the left-side menu.
4. Select the listserve you want to add members to and click “Members.”
5. Click “Add” and choose from the following options"
   • Click “Add” > “Add from all contacts."
   • Click "Add" > "Add new member."
   • Click "Add" > "Add many members."
6. Enter the user details.
7. Click “Add” when complete.

Remember that before members become active on your list, they must confirm their email address. They’ll receive a confirmation email with a link to click. Once they’ve confirmed, their email address is verified, and they become active members of your list.

Adding Many List Members

Adding list members to your SimpleLists address book can be done in a couple of ways.

Using a .csv file:

1. Create a .csv (comma-separated variable) file in Microsoft Excel or any other database/spreadsheet application. The file should contain each member's full name and email address. At a minimum, a column for email addresses should be included. You can optionally add columns for surname, first name, notes, daily digest preferences, and lists. If you have multiple values (e.g., multiple email addresses) for a field, separate them by commas within a single cell.
2. Open a web browser and visit https://lists.ithaca.edu/.
3. In the top-right of Simplelists, click the "Login" button.
4. Click “All Contacts” from the left-side menu.
5. Click “Add” > “Upload File” and follow the prompts.

Copy and paste method:

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.
3. Click “All Contacts.”
4. Choose “Add Many Members.”
5. Paste a list of email addresses. You can also include names (optional) separated by spaces, carriage returns, or commas.
6. If you’re working with a multiple list, you can select a specific list to add members to in addition to the main address book.

Remember that before members become active on your list, they must confirm their email address by clicking a link in a confirmation email. Once confirmed, they’ll be active members of your list.

Removing List Members

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.
3. Click “Manage Lists” from the left-side menu.
4. Select the listserve you want to remove members from and click “Members.”
5. Click the checkbox next to the name of the individual you want to remove from the list.
6. Finally, click “Remove Selected Members.”

Editing Message Footer

This footer appears at the bottom of every email sent to the list. New lists are given a default footer that reads, "To unsubscribe from this list, please go to (link)." This footer can be modified. Unsubscribe settings, including manager approval, can be modified under List Settings. 

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.
3. Click “Manage Lists” from the left-side menu.
4. Select the listserve you want to modify and click “Settings.”
5. Choose “Email Modification.”
6. Compose or modify your desired email footer in the provided text box.
7. For advanced content options, click the question mark next to the “Message footer.”
8. Finally, click “Update.”

Managing List Settings

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.
3. Click “Manage Lists” from the left-side menu.

Default settings for new lists include:

• Subscriptions: Allow subscriptions with approval by the list manager.
• Unsubscriptions: Allow members to unsubscribe with no list manager approval.
• Maximum message size (KB): 2048 KB = 2 MB
• Automated emails: Hold automated emails for approval.
• Posting permissions: Choose specific people who can send messages - Allow members of specific lists to post to this list (list name).
• Approval notifications: Notify the list manager when any messages are held for approval.
• Subject prefix: This will default with your list name.
• List replies: Replies will go to the poster of the message.
• Allow members to see other list members: Do not allow list members to view each other.

Sending an Email to the List

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.
3. Click “Manage Lists” from the left-side menu.
4. Select the list you want to email.
5. Copy the email address associated with the list. It is formatted as {list name}@lists.ithaca.edu.
6. In Microsoft Outlook, compose a new email and send it to the copied list email address.

Approving Messages

1. Open a web browser and visit https://lists.ithaca.edu/.
2. In the top-right of Simplelists, click the "Login" button.3
3. Click “Approval” from the left-side menu.

Further Information

• Support (simplelists.com)