Renewing an Expiring Inactive Team

Tags Teams

This guide is designed to instruct owners of teams in Microsoft Teams on the process of renewing their teams as they approach expiration.

Renewing a Team

Every team in Microsoft Teams is subject to a life cycle that includes an annual expiration date. If your team is active when this date arrives, it will be automatically renewed. However, if your team is inactive, it risks being deleted after passing its expiration date.

As a team owner, you must manually renew any inactive team. Failing to renew your team by the expiration date will result in a "soft-deletion," as indicated by an email notification. During the 30 days following this soft-deletion, you can still renew and recover your team. If you do not renew within this 30-day period, the team and all its associated data will be permanently deleted and cannot be recovered.

Overview of a demo settings tab in a team.

Renew in Teams

  1. Open Microsoft Teams.
  2. Select the  ellipses next to the team that is expiring and select  Manage team.
  3. Go to the Settings tab.
  4. Under Team Expiration, select the Renew Now button.

If a warning triangle icon appears next to your team in Microsoft Teams, it indicates that the team is scheduled to expire within the next 30 days. To renew the team:

  1. Click on the  warning triangle icon and select Renew Team.
  2. Under Team Expiration, select the Renew Now button.

Renew in Email

You will receive email reminders about the upcoming expiration of your team (or group) in Microsoft Teams 30 days, 15 days, and one day before the expiration date.

If no action is taken, your team will expire. To renew it:

  1. Select the Renew Now button in the reminder email.
  2. You will be directed to a web page. On this page, select Yes to confirm the renewal of your group.
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