How to Search People Using Microsoft Teams and Outlook

Searching for people within Microsoft Teams and Outlook can significantly enhance productivity and streamline communication. This guide will walk you through the steps to efficiently search for contacts.

Searching People in Microsoft Teams

Using the Search Bar

  1. Open Microsoft Teams.
  2. The search bar is at the top of the Teams window. Type the name of the person you are looking for.
  3. Teams will display a list of matching contacts, messages, and files. Click on the person's name to view their profile or start a chat.

Using @Mentions

  1. In any chat or channel, type the @ symbol followed by the person's name.
  2. Teams will suggest matching contacts. Select the correct person to mention in your message. This will notify them and make it easier for you to find their contact information.

Searching People in Outlook

Using the Search Bar

  1. Open Outlook.
  2. In the search bar at the top of the Outlook window, type the name of the person you are looking for.
  3. Outlook will display a list of matching contacts, emails, and calendar events. Click on the person's name to view their contact details or send an email.

Using @Mentions

  1. In an email or meeting invite, type the @ symbol followed by the person's name.
  2. Outlook will highlight their name and add them to the To line of the email or invite, ensuring they notice your message.

Advanced Search Options

  • Use advanced search options to filter results by specific criteria such as email address, subject, or date range. This can help you narrow your search to find the contact you need.

Tips for Effective Searching

  • Be Specific: Use full names or email addresses to narrow search results.
  • Use Filters: You can apply filters to refine your search results based on criteria like date, subject, or folder.
  • Leverage @Mentions: Use @mentions in Teams and Outlook to quickly notify and find contacts.
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