IC HR Cloud: Create Student Job Requisitions

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Why do I Need to Create a Requisition?

If you are a new student supervisor and need to hire student employees or assist someone with hiring students, you must create a requisition (job posting). This will allow you to track applications, move students through the recruiting process, and offer students jobs through our system.

Helpful Tips

When creating a requisition, some information will be pre-populated. You should not need to edit these fields unless specified in the instructions.
You can save your progress by clicking "save and close" and return to it at any time, the posting does not need to be completed all at once.
For the purposes of this article and recruitment in IC HR Cloud, postings made visible to our internal candidate career site are viewable to all current faculty, staff, and student employees. Postings made visible to our external candidate career site are viewable to any prospective faculty, staff, or students who have never held a position on campus.

NOTE: If you have already set up a posting and would like instructions on moving a student through the recruiting process and sending a job offer, refer to this article.

Setting Up a Posting

Steps

Navigate to the Finance and HR Cloud on our apps.ithaca.edu page.
Select the home icon in the top right
On the home page select "My Team" and the Hiring Icon (if you do not have this please contact the HR Help Desk).
Select "Add+" in the top right
Section 1: How
- Use: Select “job” 
- Job: Type in "STUDENT." Several options will appear, select the job that most aligns with the duties of the role you are posting. 
  - For guidance, each student job has classifications: 
    - Series: the nature of the work. You can view these categories here. 
    - Level: the intensity of the responsibility, also associated with pay rate. You can view these categories here, and corresponding pay rates here. 
    - EXAMPLE #1: You want to hire an entry-level administrative assistant, and the rate will be at minimum wage. 
      - Chose: STUDENT - Office Operations Assistant A
    - EXAMPLE #2: You want to hire an administrative assistant who has prior experience, and the rate will be $15.30.
      - Chose: STUDENT - Office Operations Assistant B
Section 2: Basic Info
- Requisition Title: Enter the job title exactly as you want applicants to see it. You can edit this at any time.
- Number of Openings: Set the maximum number of individuals you plan to hire for this round. If the number is likely to increase, select unlimited.
Section 3: Hiring Team
- Hiring Manager: Search and add the individual that that will be supervising the student.
- Recruiter: The Student Employment Specialist at IC should be listed as the recruiter on all student postings. If you are unsure who to put please contact studentemployment@ithaca.edu.
- Collaborator Type
  - Collaborator: Search and add any additional individuals who may be reviewing applicants. You may also need to add yourself if you are not the hiring manager.
  - Search Chair: Search and add any individuals chairing the search, if different than the hiring manager (most applicable to staff/faculty).
Section 4: Requisition Structure
- Recruiting Type
  - Student: Default - selected student job.
- Organization:
  - If not auto-populated, search and select Ithaca College.
- Primary Location:
  - Ithaca, NY.
Section 5: Details
- Hours Per Week: Type in the number of hours per week the employee will be working.
- Market Hiring Range: Type in the minimum and maximum hourly rate for the position (ex. 15-15.30).
- Target Start Date: Type in the start date for the position.
Section 6: Posting Description
- Check box for, “Enter Custom Internal Posting Description.”
- Internal Short Description: Write a concise description under 1,000 characters that appears on the job site and serves as the hook to motivate applicants to apply.
- Internal Description: Copy and paste your job description.
  - For student employees, refer to this guide.
- Ensure the check box for “Same Description for Internal and External” is checked.
Section 7: Offer Info
- Legal Employer: Default – Ithaca College.
- Department: Default – Hiring Department.
- The department that you select on the job requisition should correspond with the account number from which the student employee(s) will be paid from once hired. Selecting the appropriate department when creating job requisitions or job offers ensures that costing is correct once the student is hired. Please refer to this TDX Article to determine the appropriate department you should select.
- Primary Work Location: Default – Ithaca College Campus Address.
Section 8: Attachments
- Add any attachments that would be helpful for collaborators. For example, a rubric or evaluation form.
Section 9: Configuration
- Candidate Selection Process: Leave as defaulted.
- External Application Flow: Leave as defaulted.
- Allow Candidates to Apply When Not Posted: Default – No.
- Automatically Fill Requisiton: No

Section 10: Questionnaires

If you plan to add additional questions, please first work with the Student Employment Specialist to confirm that the question is available and appropriate for your requisition.
Please be sure to select the same questions for both internal and external pre-screening questionnaires.
To add a question, please select the drop-down that says "add question."
You can scroll through the list of available questions and select as needed.
Common Additional Questions (you can search by typing text or the code)

Question	Code
Have you successfully completed the course for which you are applying to be a Teaching Assistant, with the minimum grade required by the department?	300000462532800
Please list the course name and number, the semester you completed it, the final grade you received, and the name of your instructor	300000462532804
Are you currently a declared major, minor, or otherwise affiliated student in the department offering this position (as required)?	300000462532851
Please specify your major/minor or explain your affiliation with the department.	300000462532928

Section 11: Screening Services

NOTE: When you complete this section, a warning message may pop up. Select continue, then submit, to submit the requisition for approval.

Select the "add" button in the top right of the screening services box.
Navigate to Partner Name:
- Select HireRight
Navigate to Account:
- Select ITH001
Once you add the HireRight account, select "OK."
Once this appears on your screen, you can submit your requisition for approval.

After completing all sections above, scroll to the top of the page and click Submit. Once submitted, the recruiter on the requisition will receive the requisition for review.

Approval Process

Once the requisition is submitted, the Recruiter on the posting will be notified to review and approve the requisition. Student requisitions will be posted, and you will be able to start reviewing and making selections on applicants.

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