IC HR Cloud: Create Student Job Requisitions

Why do I Need to Create a Requisition?

• If you are a new student supervisor and need to hire student employees or assist someone with hiring students, you must create a requisition (job posting). This will allow you to track applications, move students through the recruiting process, and offer students jobs through our system. 

Helpful Tips

• When creating a requisition, some information will be pre-populated. You should not need to edit these fields unless specified in the instructions. 
• You can save your progress by clicking "save and close" and return to it at any time, the posting does not need to be completed all at once. 
• For the purposes of this article and recruitment in IC HR Cloud, postings made visible to our internal candidate career site are viewable to all current faculty, staff, and student employees. Postings made visible to our external candidate career site are viewable to any prospective faculty, staff, or students who have never held a position on campus 
• There are two types of postings: 
  • Student (you want to hire student employees and need to open a job posting to recruit candidates).:
    • This is the general template for all student requisitions that are undergoing a search,
    • Unless you already know who you want to hire you should use this type
    • These will always be posted to the internal and external recruitment cloud. Hiring Managers are expected to review their candidate pool before making hiring determinations.
  • Student Waiver to Post (you have identified who you are hiring, such as a Teaching Assistant):
    • Used for closed searches, un-posted requisitions, or for specific hiring practices 
    • requires prior approval from the Student Employment Specialist.

NOTE: If you have already set up a posting and would like instructions on moving a student through the recruiting process and sending a job offer, refer to this article. 

Setting Up a Posting

Steps 

• Navigate to the Finance and HR Cloud on our apps.ithaca.edu page. 
• Select the home icon in the top right 
• 
• On the home page select "My Team" and the Hiring Icon (if you do not have this please contact the HR Help Desk).
•  
• Select "Add+" in the top right 
• Section 1: How
  • Under "Use" select job 
  • Under "Job" type in "STUDENT." Several options will appear, please select the job that most aligns with the duties of the role you are posting. 
    • For guidance, each student job has classifications: 
      • Series: the nature of the work. You can view these categories here. 
      • Level: the intensity of the responsibility, also associated with pay rate. You can view these categories here, and corresponding pay rates here. 
        • EXAMPLE: You want to hire an administrative assistant who has prior experience, and the rate will be $15.30. 
          • Chose: STUDENT - Office Operations Assistant B 
  • 
• Section 2: Basic Info
  • Requisition Title: This is the title of the posting that you want applicants to see, this is editable.
  • Number of Openings: This can be set to limited or unlimited, if you enter limited you must enter a maximum.
• Section 3: Hiring Team
  • Hiring Manager: Enter the individual that should be the supervisor for the role
  • Recruiter: The Student Employment Specialist at IC should be listed as the recruiter on all student postings. If you are unsure who to put please contact studentemployment@ithaca.edu.
  • Collaborator: Search and add any additional individuals who may be reviewing applicants for this student job. You may also need to add yourself if you are not the hiring manager.
• Section 4: Requisition Structure\
  • There are two (2) standard student recruiting types, as defined below. Please be sure to select the correct recruiting type for your requisition for the appropriate information to populate.
    • Student:
      • This is the general template for all student requisitions that are undergoing a search.
      • These will always be posted to the internal and external recruitment cloud.
      • Hiring Managers are expected to review their candidate pool prior to making hiring determinations.
    • Student Waiver to Post:
      • used for closed searches, unposted requisitions, or for specific hiring practices
      • requires prior approval from Student Employment Specialist.
  • Organization:  
    • Enter the department that the job is located in.
  • Primary Location:  
    • Ithaca, NY.
• Section 5: Details
  • Hours Per Week: Hours per week the employee will be working
  • Market Hiring Range: enter the minimum and maximum hourly rate for the position (ex. 15-15.30)
  • Target Start Date: enter the start date for the position
• Section 6: Posting Description
  • Check Box for Enter Custom Internal Posting Description.
  • Internal Short Description: This short description is less than 1000 characters and will show as the job summary on the front tile of the applicant site
  • Internal Description: Copy and paste your job description.
  • Check Box for Same Description for Internal and External. 
  • 
• Section 7: Offer Info
  • Legal Employer: Leave as default (Ithaca College)
  • Department: This should default to the hiring department. 
  • The department that you select on the job requisition should correspond with the account number from which the student employee(s) will be paid from once hired. Selecting the appropriate department when creating job requisitions or job offers ensures that costing is correct once the student is hired. Please refer to this TDX Article to determine the appropriate department you should select.
  • Primary Work Location: Ithaca College Campus Address is the default, change if necessary 
• Section 8: Attachments 
  • Add any attachments that would be helpful for collaborators. For example, a rubric or evaluation form.

After completing all sections above, scroll to the top of the page and click Submit. Once submitted, the recruiter on the requisition will receive the requisition for review.

Approval Process

Once the requisition is submitted, the Recruiter on the posting will be notified to review and approve the requisition. Standard Student requisitions will be posted. Once posted, you will be able to start reviewing and making selections on applicants.  Student Waiver to Post requisitions will be approved (as appropriate).