Enabling Screen Sharing Permissions for Teams in macOS

This article provides detailed instructions on how to screen share using Microsoft Teams, as well as the necessary steps to enable screen-sharing permissions in macOS system settings.

Starting a Screen Share

1. Open the Microsoft Teams application.
2. Join or start a meeting.
3. Initiate Screen Sharing:
   • Once in the meeting, locate the control bar.
   • Click on the "Share content" button, represented by an upward arrow icon.
   • Choose what to share:
     • Whiteboard: Share a collaborative whiteboard.
     • PowerPoint: Share a PowerPoint presentation.
     • Window: Share a specific application window.
     • Desktop: Share your entire screen.
4. To stop sharing your screen, click the "Stop sharing" button in the Teams control bar.

Enabling Screen Sharing in macOS System Settings

Before you can share your screen in Microsoft Teams, you need to grant the application permission to record your screen.

1. Open System Preferences:
   • Click the Apple logo in the top left corner of your screen.
   • Select "System Preferences" from the dropdown menu.
2. Navigate to Security & Privacy:
   • In the System Preferences window, click on "Security & Privacy."
3. Access Screen Recording Permissions:
   • Select the "Privacy" tab.
   • Scroll down in the left-hand column and select "Screen Recording."
4. Allow Microsoft Teams:
   • If Microsoft Teams is not listed, start a meeting and try to share your screen. A prompt should appear requesting permission. If Teams is listed but unchecked, click the lock icon in the bottom left corner to make changes.
   • Check the box next to "Microsoft Teams."
   • You may be prompted to restart Microsoft Teams for the changes to take effect.