Summary
If a supplier is not registered in IC Finance Cloud, you will need to submit a request to begin the supplier registration process before ordering from this supplier in Procurement or paying them using a payment-only requisition.
This article contains instructions for how to search for a supplier to see if they are registered, and how to submit a supplier registration request.
Audience
This article is intended for all faculty and staff.
Platform
IC Finance Cloud
Contents
- Searching to See if a Supplier is Registered
- Requesting a New Supplier
- Changing Existing Supplier Contact Information
Searching to See if a Supplier is Registered
Before requesting a new supplier, make sure that the supplier is not already registered.
To search for a supplier:
1. On the IC Finance Cloud home page, click the Procurement tab, then click the Purchase Requisitions app.
2. On the Requisitions screen, click the Non-Catalog Requisitions link in the middle of the page under Request Forms. This will take you to the Create Noncatalog Request screen.
3. In the Supplier field, begin typing the name of your supplier. If the supplier is a person, begin typing their first name first. A list of matches should appear below the field. If you are able to find your supplier, do not complete the registration process as this will create duplicate supplier records. If you are not able to find your supplier, complete the registration process below.
4. Click the Cancel button, then click the Done button in the top right corner to return to the Requisitions screen.
Requesting a New Supplier
To request registration for a new supplier:
1. On the IC Finance Cloud home page, click the Procurement tab, then click the Purchase Requisitions app.
2. On the Requisitions screen, click the Request New Supplier link on the right side of the page under Purchasing News. This will take you outside of Finance Cloud to an external form.
3. Sign in using your Netpass/Single Sign-on credentials if prompted, then complete all fields as indicated on the New Supplier Request Form. Click Submit Form to send your request to Accounts Payable and Procurement staff for review and approval.
4. Contact the supplier you are registering to let them know they will be receiving emailed instructions from Ithaca College and will need to follow the instructions in the email to complete their registration as soon as possible. The email will come from suppliersofc@ithaca.edu. Suppliers may need to check their Spam folders.
Changing Existing Supplier Contact Information
To update the contact information for a supplier that has already been registered, please email all updated information (e.g. name, mailing address, phone) to suppliersofc@ithaca.edu. The Accounts Payable team will then reach out to the supplier and work with them to get their information updated.