Body
The IC Annual Performance Review process provides an opportunity for staff and supervisors to step back from day-to-day activities to reflect on accomplishments of the previous year. This is also a time to realize career opportunities and to set clear goals and expectations for future success. Overall, the Performance Review Process encourages a method for us to celebrate career performance and identify ways to further enhance our professional development.
Audience
This article is intended for all staff employees.
Contents
Annual Staff Performance Review Timeline
Part 1. Self-Evaluation
Competencies & Short Descriptions Used in Annual Performance Reviews
Part 2. Participant Feedback
Part 3. Supervisor Evaluation
Part 4. Performance Meeting
Part 5. Final Feedback
The 2023-2024 Annual Performance Review will run from Monday, March 4, 2024, through Friday, May 3, 2024.
The following table will explain the checkpoints and deadlines in this year's Annual Performance Review process.
Task
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Description
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Time Frame
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Self-Evaluation & Participant Feedback Completion
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Self-Evaluation document completed by employee.
Feedback forms completed by the employee about their supervisor and peers (as requested).
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March 4, 2024 – March 17, 2024
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Supervisor Evaluation
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Document completed by the supervisor.
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March 18, 2024 – April 14, 2024
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Review Meetings & Final Feedback
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Virtual or In-Person meeting between employee and supervisor.
After meeting is held supervisor submits final comments.
Supervisor releases document to employee for employee to acknowledge
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April 15, 2024 – May 3, 2024
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Self-Evaluation Overview
The annual performance self-evaluation asks you to actively engage in the Performance Review Process. The information presented in your self-evaluation will guide your supervisor during their Supervisor Evaluation by providing better insight into your overall performance and the perception of your own performance.
Accessing the Self-Evaluation
- To access your Self-Evaluation, go to apps.ithaca.edu and log into Finance and HR Cloud, using your Netpass credentials.
- Select either the Ithaca College logo or the home icon to access the main page.
- Once on the main page, select the Career and Performance app. A message will appear stating “It’s time for Annual Performance Review” and it will contain a link to complete your Self-Evaluation.
Complete Section 1: Competency under Evaluation Topics
The first section you will complete is the Competency section of the Evaluation Topics section of the Annual Performance Review. Select the Evaluate button to open competencies. Share your assessment of your job performance over the last year for each competency. Provide examples that support your evaluation.
When completed, click Save and Close in the top right-hand corner.
Competencies & Short Descriptions
The following competencies are evaluated through the Annual Performance Review.
- Professionalism: Conducts oneself responsibly and with integrity and accountability. Consistently upholds organizational policies, practices, and standards. Demonstrates respect for all members of the Ithaca College community.
- Quality of Work: Demonstrates effective work habits. Completes assigned work accurately, effectively, and efficiently. Work performed is consistent, thorough, and completed in a timely manner.
- Open and Adaptable: Actively seeks and welcomes feedback. Embraces change and new ideas. Adapts plans and actions cooperatively and supportively.
- Equity, Inclusion and Belonging: Fosters an inclusive workplace where individual differences are valued and leveraged to achieve the College’s strategic goal of becoming a national model for colleges committed to the values of diversity, equity, inclusion, and belonging. Demonstrates their commitment to fostering inclusivity among all students, faculty, and staff who are currently underrepresented in higher education. Implements inclusive practices proven to increase retention, sense of belonging, and advancement of those who face systemic disadvantages and discrimination. Adopts inclusive and transparent decision-making processes and holds oneself accountable for such.
- Communication: Facilitates open and inclusive communication. Promotes clear and effective exchange of information, ideas, facts, and perspectives. Demonstrates effective listening skills, accepts welcomes, and responds to feedback, and constructively provides feedback. Takes appropriate action to address and resolve conflict.
- Teamwork: Cultivates and maintains effective relationships and partnerships that leverage expertise and strengthen team performance to accomplish organizational goals, while appreciating diverse viewpoints and shared responsibilities.
- Leadership: Recognizes and capitalizes on personal and team strengths to achieve organizational goals. Establishes and articulates clear goals, identifies what is needed to realize those goals, and balances conflicting priorities for themselves and/or for others. Inspires others in achieving their goals. Promotes a work environment of mutual trust and respect, showing sensitivity and empathy to others. Recognizes contributions of others. Accepts responsibility for mistakes. Manages emotions in difficult situations. Delegates assignments appropriately.
- Professional Development: Aware of one’s strengths and areas for growth and development and proactively seeks and participates in ongoing personal and professional learning and by building networks and relationships in- and outside of the organization.
- Technology/Tools: Understands and responsibly leverages technologies and tools required for their role to enhance efficiencies, complete tasks, and accomplish goals.
Step 2: Achievements and Growth under Evaluation Topics
Select the Evaluate button to expand the section. Complete the following sections:
- Significant Accomplishments/Results: Describe achieved goals, accomplishments, and results aligned with employee’s unit and the college’s strategic direction.
- Areas for Growth, Development, Improvement: Identify areas for professional and personal growth and development as well as any areas for improvement.
Once you feel satisfied with your entries, click Save and Close in the top right-hand corner.
You may add any attachments, such as certificates, check-in documents, or any other supporting documents. (Attachments > Edit >Attach Document > Save).
Step 3: Complete the Overall Summary Section
Complete the Overall Summary section. Select edit within this section, add any additional comments or information you would like included in your overall performance evaluation. When complete, click Save.
You’ve now completed all the sections of your Self-Evaluation. To route your Self-Evaluation to your supervisor click submit in the top right-hand corner.
Participant Feedback Overview
If you have supervisory responsibilities, your supervisor will request feedback from your direct reports. This feedback is optional and will not be viewable by you.
As a direct report, your supervisor’s supervisor (or next-level supervisor) will request feedback from you regarding your direct supervisor. This feedback is optional and will not be viewable by your direct supervisor.
Additionally, you may be requested to provide feedback as a peer about another peer. This feedback is optional and will not be viewable by the peer.
Accessing Feedback Requests
- To access your feedback request, go to the Career and Performance app in IC HR Cloud.
- Select the Feedback Requests box. The request for feedback on your direct supervisor or peer requesting feedback will have a Begin link on the right side.
Adding Feedback
Entering feedback is similar to completing your own self-assessment.
- Begin your feedback in the Evaluation Topic Section 1: Competency section. When you click the evaluate button, this section will expand, listing each competency, a short description and comment section.
- Review each competency and share relevant feedback as it relates to the competencies. Please note, you may not have relevant examples for each competency. If this is the case please enter N/A. Once finished, click Save and Close in the top right-hand corner.
- Please note, though Section 2: Achievements and Growth are listed, you will not have access to enter any information in this section
- Next complete the Overall Summary section. To add comments in this section, click the edit button. Provide any additional comments. To save your entry, click Save.
You’ve now completed all the sections of your Feedback Request and can click submit in the top right-hand corner. Once you click submit, your feedback will be routed to the requesting supervisor. Click Done to return to the Career and Performance landing page.
Supervisor Evaluation Overview
Your supervisor will complete the same sections of the Annual Performance Review as you completed for your Self-Evaluation.
Your supervisor will request feedback from all direct reports you may have and will collaborate with you to identify additional employees to provide peer feedback. This feedback is optional and will not be viewable by you.
Supervisor Guide
A separate Performance Review – Supervisor Guide is available online, outlining the Supervisor’s responsibilities and tasks during the Performance Review Process.
Performance Meeting Overview
Supervisors and employees are required to meet one-on-one to discuss the Annual Performance Review. Annual Performance Reviews are not meant to be a surprise to the employee, as regular check-ins should have been occurring year-round.
Performance Meeting Agenda
Performance meetings can be held in-person or virtually and should be between forty-five (45) and sixty (60) minutes in length. Both the employee and supervisor should be contributing to the conversation regarding each section of the Performance Review document. At the end of the meeting, goals and an action plan for accomplishing those goal should be put in place, including routine check in meetings throughout the year.
Final Feedback Overview
Once your supervisor confirms the performance meeting was held, the Annual Performance Review will be returned to you for any Final Feedback. An Information Call-Out will appear. Click Continue to enter in any final comments.
Click the verification box and then Submit in the top, right-hand corner.