IC HR Cloud: Timecards and Absences - Student Employees and Supervisors (new timecard layout)

 

Contents 

  1. Student Employees
  2. Supervisors of Student Employees

 

Access Time and Absence in IC HR Cloud

To access the Time and Absence app and perform the employee functions outlined in this article:

  1. Login to Finance and HR Cloud from apps.ithaca.edu
  2. Click on the Home icon (top right)
  3. On the IC HR Cloud homepage, click on the Me tab
  4. Under Apps, click on Time and Absences
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How to complete a Time Card (Student Employees)

To create a time card for the current pay period

  1. click on the Add Time Card tile
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  2. Select a date within time period you wish to create a time card and then click Add
  3. In the Job - Department column, double-click the cell and select the job for which you are entering time
  4. In the Time Type column, double-click the cell and select the time type you are adding hours for
  5. To add additional time types, you will simply repeat steps 3 & 4 for as many rows as needed
  6.  Enter the amount of hours worked in the date cell on the same row as the corresponding time type
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  7.  Click Submit (top right); your Time Card will be submitted to your supervisor for approval
    • If you are not quite ready to submit, you can click Save and Close
  8. If your supervisor rejects your Time Card, you will receive a notification that your Time Card has been rejected
    • To revise a time card and resubmit, click on the Current Time Card tile in the Time and Absences app
    • Edit time card as needed and click submit in the top right corner when ready to re-submit for approval
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To add a late time card for a pay period that has ended:

  1. Click on the Add Time Card tile and for the date, select the first day of the correct pay period
  2. Repeat steps 1-7  above

​​​​PLEASE NOTE: Pay periods begin on Monday and run through the second Sunday

 

Helpful Considerations

  1. If you have multiple job assignments with different supervisors, time card information for the assignments will be automatically forwarded separately to their respective supervisors. Employees will only need to submit one time card.

 

Approve/Reject a Time Card (Supervisor)

Human Resources recommends approving Time Cards via the My Team tab (1), as outlined below. Alternatively, Time Cards can also be approved by accessing the Tools tab (2) and clicking on Worklist, or by clicking the Notifications bell icon (3) in the top right corner of the screen.

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  1. To approve or reject a time card
    • On the IC HR Cloud home screen, click the My Team tab
    • Under Quick Actions, click Show More
    • Click Team Time Cards
    • There are two ways you can approve/reject a time card
      • You can check the box next to the employee's name and select approve or reject from the Actions drop down menu
      • You can also click on the period start date to click into the time card and select approve in the top-right corner, or reject from the Actions drop down menu

 

Helpful Considerations

  1. When reviewing Team Time Cards, you can select a specific pay period by changing the Date Range shown below. This will narrow your list to only time cards submitted within that pay period. 
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  2. You can view all comments on the time card at once by clicking on this icon after opening the time card
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  3. You can review the student employee's absence balances from the submitted time card
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Adding NYS Paid Sick Leave to Time Cards (Student Employees)

To add NYS Paid Sick Leave to your current time card:

  1. From the Time and Absences app, Click on the Current Time Card tile
  2. In the Job - Department column, double-click the cell and select your 99 – Student Absences assignment 
  3. In the Time Type column, double-click the cell and select NYS Paid Sick Leave
  4.  Enter the duration of hours in the date cell on the same row as the corresponding absence type
  5. Click Submit (top right); your time card will be submitted to payroll for approval
    • If you are not quite ready to submit, you can click Save and Close

Helpful Considerations

  1. All NYS Paid Sick Leave time should be added under your 99 - Student Absences assignment

 

Check Balance for NYS Paid Sick Leave (Student Employees)

To view Paid Time Away (PTA) balance: 

  1. Click on Absence Balance tile from the Time and Absence app
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  2. Click on NYS Paid Sick Leave under Plan Balances
    • You are able to enter a future date to determine your balance at a pre-determined date in time, by selecting Balance As-of Date  
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