Recital Planning Checklist: Next Steps After Submitting Your Request (Junior/Senior Degree Required & Senior Elective Recitals)

This checklist outlines the important next steps to complete after submitting your recital request, from your initial one-on-one meeting through the day of your performance.

Audience

This article is intended for Ithaca College students who are managing recital planning steps in TeamDynamix.

Platform

TeamDynamix Client Portal, Microsoft Bookings, 25Live, ProBuilder

Instructions

Where to Go

You can manage your recital request and track your progress in the client portal:

• View your ticket and check updates (My Tickets)
• View and complete your approval steps (My Approvals)

You will receive email notifications when approval steps are assigned to you in your ticket. Only certain steps, such as submitting your recital program (ProBuilder) and staging diagrams, require you to mark an approval step as complete so our team knows it’s ready for review. Learn how to complete approval steps in the Client Portal.

• Attend your one-on-one meeting with the Concerts, Events, & Facilities (CEF) Manager. This meeting was scheduled through Microsoft Bookings when you submitted your request.

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Before Your Performance

Scheduling & Rehearsals

• Schedule your dress rehearsal in the performance space through the CEF Manager (25Live). This must be done after the semester your recital takes place has begun.

Programs

• Submit your recital program through ProBuilder at least two weeks before your performance date.
  • After completing this step, mark the approval step as complete in your TeamDynamix ticket so our team knows it’s ready for review.

Staging

• Submit staging diagrams showing each performance setup at least two weeks in advance.
  • After completing this step, mark the task as complete in your TeamDynamix ticket so our team can review your materials.
  • Additional guidance is available here: Stage Setup Planning.

Sound Reinforcement

• All recital types (Junior, Senior, and Senior Elective) - Submit the Sound Reinforcement Request Form if you need microphones, monitors, or playback at least two weeks in advance.

Recording Services

• Junior/Senior Degree Recitals — These recitals are automatically recorded for the archive. If you would like a personal copy of your recording, submit the Audio Files Order Form.
• Senior Elective Recitals — These recitals are not automatically recorded. To have your recital recorded, submit the Elective Recital Recording Request Form at least two weeks in advance. Your request includes a copy of the audio file of your performance.
• Learn more about Recording Services.

Other Performance and Technical Needs

• Plan ahead to test any projection or media you will use.
• Check out stand lights from the CEF Manager, if needed.
• Arrange for a page turner for you or your pianist, if needed.

Advertising (Optional)

• Print and post recital posters in approved campus locations.

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After Your Performance

• Celebrate!

If you have questions related to your performance, add a comment to your ticket and notify the Concert Events & Facility Manager.

Additional Resources