IC HR Cloud: Employee Toolkit & Knowledge Index

The IC HR Cloud applications are designed to work in harmony with each other and with Ithaca College’s needs. This new system is built on current best practices, and provides a modern, mobile friendly platform with icon-based navigation, that puts the user experience first while reflecting the data that Human Resources manages.

Application

This article is intended for employees who using the self service tab, "Me", in IC HR Cloud to complete transactions for themselves (such as submitting timecards, updating direct deposit or address, or creating expense reports. 

A separate Knowledge Base index for line managers using IC HR Cloud can be found here.

Contents

Select the app from the "Me" tab that you're using to see all knowledge base articles for that app. As new Knowledge Base articles are created, we will update this list.

Logging In

The "Me" Tab

Directory

Journeys

Pay

Time & Absences

Career & Performance

Personal Information

Benefits

Current Jobs

Roles & Delegations

Expenses

Skills & Qualifications

Logging In 

The IC HR Cloud login screen can be accessed  on the apps.ithaca.edu home page. Once you have reached the login screen, sign in using your NetPass credentials. 

User Guides:

IC HR Cloud: Log In, Access, Mobile App

IC HR Cloud: The "Me" Tab

The ME tab is your hub for all matter employee self service. Use this hub to find the apps and quick actions that you need, to review and change your information, or to do a quick search.
When you first login to the IC HR Cloud system, you will see the page below. Follow the diagram below for a quick reference on navigating the main page: 

Fig. 1 – IC HR Cloud Home Page. Ithaca College logo in top left corner serves as a Home button. Search Bar located in the middle of the top of the screen. Top right corner contains house icon for Home, bell icon for Notifications, and your photo or initials for Settings & Actions. Quick Actions listed in bottom left area. Apps area containing different colored icons located in bottom right. 

  1. Ithaca College Logo: Navigates to the home page from anywhere in IC HR Cloud 
  2. Search Bar: Used to quickly and easily search for people and actions in IC HR Cloud 
  3. Navigation Bar
    1. Home: Similar to the Ithaca College logo, the home icon navigates to the home page from anywhere in IC HR Cloud.
    2. Star: Add items to your favorites and explore recent pages you've visited.
    3. Bell: Notifications will display a number if you have any outstanding alerts, approvals or unread notifications 
  4. Me Tab: The "Me" tab is your employee self service hub. This is where you can view or change all of your personal information.
  5. Apps & Quick Actions: 
    1. ​​​​​​​Apps contains functions you will use as an employee. Click on an icon to enter the App and access its functions. 
    2. ​​​​​​​Quick Actions: provides easy access to some of the functions contained within your Apps. ​​​​​​​
  6. Show More: Click the "Show more" tab to see more actions that you can complete through self service.


Directory

Directory allows you to search public information about IC Employees that they have made visible (office numbers, office phone, work email, department, etc. You can also view organization charts from the Cloud directory.
User Guides:

Directory and Organization Charts in IC HR Cloud
Directory allows you to search public information about IC Employees that they have made visible (office numbers, office phone, work email, department, etc. You can also view organization charts from the Cloud directory.​​​​​​​

Journeys

Employee success is a journey unto itself. Journeys drives success by delivering personalized guidance to support employees through professional and personal workflows, such as onboarding, exploring career opportunities, transferring to a new role, starting a new project, getting married, or having a baby, all with one user experience, powered by one system of record—Oracle Fusion Cloud HCM.
User Guides:

Journeys in IC HR Cloud 
Employee success is a Journey. This article provides employees and managers with information about using, assigning and requesting Journeys (personalized workflows and organized tasks) in IC HR Cloud.​​​​​​​

Pay

Payroll ensures the payroll management process is accurate and efficient while complying with local, state, and federal taxation and payroll rules. The Pay app provides information about payslips, your payment methods and your tax selections. Make updates anytime, anywhere.
User Guides:

Payroll Schedules

Direct Deposit and Payslips

Employment Verifications (From The Work Number - not IC HR Cloud)

Tax Withholding (Under Construction)

W-2 (from ADP - not IC HR Cloud)

Time & Absences

Time & Absence supports a wide range of time recording needs for employees with full drag and drop capabilities, as well as the ability to enter time or absences in a fast, easy way. This means a streamlined way of completing time cards and entering in time away from work. Absence Management, likewise, creates absence plans that enable employees to accrue time for the purpose of taking paid leave, for example, a vacation plan or short-term disability leave.
 
User Guides:

Timecard Entry:

Absences:

Career & Performance

Performance Management captures formal and informal feedback from multiple sources to provide a rich, well-rounded review of employees’ performance throughout the year and offers ongoing activity through continuous conversations on goals, alignment, checkpoints, career development, and coaching to enhance performance. 
User Guides:

Anytime Feedback
Want to give kudos to an employee for a job well done, or to provide feedback on an employee's work, projects, or success? You can provide feedback to any employee directly through IC HR Cloud.

Performance Review for Employees
This article contains detailed instructions for employees completing annual performance review in IC HR Cloud.

Submitting Participant Feedback as a Student Employee
During the Performance Review Process for Ithaca College staff members, student employees may be asked to provide feedback on their student employment supervisor. This guide will provide information to student employees who may be requested to provide feedback during the performance review process.​​​​​​​

Personal Information

Personal Information is derived from Core HR--the component of IC HR Cloud that creates and stores employees' personnel records and houses information such as date of birth, address, identification number, salary, and more.
User Guides:

Your Personal/Employment Information

IC HR Cloud is used to update and access your personal information, search the employee directory, and access your compensation info. Eventually, IC HR Cloud will be used for several other purposes including, but not limited to, timecards, pay slips, benefits, and all other functions currently found in Parnassus for HR.

Your Compensation Information

Access the My Compensation tab in IC HR Cloud to view your current and past Salary, your Compensation Change Statement(s), as well as some additional compensation details.​​​​​​​

Current compensation structure for Exempt and Non-Exempt Staff employees, and the reference for determination of salaries for staff positions at IC.

Current compensation structure for student employees, and the reference for determination of salaries for student employment positions at IC (excluding Graduate Assistantships).

Benefits

The Benefits app enables HR to manage and deliver comprehensive benefits program and offer employees the ability to view and enroll in benefits online.
User Guides:

Benefits Enrollment
Information for adding dependents, enrolling in College benefits, and making changes to your benefits enrollments through IC HR Cloud employee self service.

Opportunity Marketplace

An accessible opportunity marketplace - the ability for employees to view vacancies across the College is essential to ensuring retention. In the Opportunity Marketplace app, employees can view recruitment postings and apply as an internal candidate.

[Under Construction]

Roles & Delegations

Security and Access Management is crucial in a system that houses such sensitive data. The Roles & Delegations app allows you to see the user roles your position has been assigned, the approval delegations you have set, and missing security and user roles that you may need.
User Guides:

User Roles in HR Cloud
This article contains a list of user roles that may be requested for IC HR Cloud using the HR Access Request Form.​​​​​​​

Expenses

Expenses automates and streamlines expense report approval and management. With Travel & Expense Management, you can dramatically reduce the amount of time and effort required to submit, approve, process, and pay expense reports.
User Guides:

Expenses Knowledge HubManage Travel, Credit Card, and Out-of-Pocket Expenses​​​​​​​

** This app is managed by the Business and Finance team, not Human Resources.

Skills & Qualifications

Your skills represent your impact at the College. Use Skills and Qualifications to update skills, education, licenses, and other aspects of your resume.
User Guides:

Adding to Skills and Qualifications
Information about completing or updating your Skills and Qualifications profile.

 

Details

Article ID: 1421
Created
Tue 4/11/23 5:19 PM
Modified
Tue 7/4/23 2:15 PM